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Changes in new employee forms required by the Department of Homeland Security

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Effective today 5/7/2013, employers must use the current I9 Employment Eligibility Verification form.  You can get a copy of the current form at at the USCIS website. The US Citizenship and Immigration enforces this.

Every employer must complete a Form I-9 when they hire new employees. You have to retain it, with possible fines if the form is not complete or if you do not keep it.   Some of the new fields call for email addresses and employees’ foreign passport information.  

The employer must certify that ” I attest, under penalty of perjury, that 1) I have examined the document(s) presented by the above named employee, 2) the above-listed document(s) appear to be genuine and to relate to the employee named, and 3) to the best of my knowledge the employee is authorized to work in the United States.”

It’s interesting that the employer has more fields to fill out than does the employee.  And it must be completed no later than the first day of employment.  (Bold print in the original form.)  But never before the employee has accepted a job offer. 

“Reverification applies if evidence of employment authorization (List A or List C document) presented in Section 2 expires.”

Are you getting the idea of why there are 7 pages of explanation for a two page form?

Anyway, if you have questions about on-boarding a new employee, give us a call at 1-800-548-2329.  If we can’t answer a question for you, we may be able to recommend a consultant, or a labor attorney.

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